Purchasing

  • Welcome to the Santa Maria ISD Purchasing Department 

     
    The Santa Maria ISD Purchasing Department's main focus is to facilitate the acquisition of goods and services in compliance with Federal, State-laws, Board Policies and Purchasing Procedures to meet the educational needs of our students.It is the goal of the Purchasing Department to assist you in making your purchases and receiving your goods as efficiently and expeditiously as possible.

    Vendors wishing to do business with SMISD must submit a completed Vendor Application Packet.  This packet is located in the Information for Vendors section.

     

    The Purchasing Department working hours are from 8:00 a.m. to 5:00 p.m. Monday - Friday.  
    NOTE: Summer hours may be adjusted annually.

    Contact Information
    Feel free to contact the following Purchasing Department Staff to assist you in your purchasing needs:

     

     

    Thank You,

    Edward Gonzales
    Purchasing Agent/Accountant
    edwardgonzales@smisd.net

    P.O. Box 448
    11119 Military Rd. (Physical Address)
    Santa Maria, Texas 78592

    Office: 956-565-6308


    Fax: 956-565-0598

     

    Current Bids


    RFP # 19-05-01 WELDING EQUIPMENT: VRTEX 360 SIMULATOR

    Added Items:
    Attachment # 1: Word Document on WELDING EQUIPMENT


    RFQ TITLE: Request for Proposal (RFP# 18-0801)

    Voluntary Products:
    Request for Proposal (RFP# 18-0801)                              

    RFP # 18-0801 Voluntary Products Addendum # 1                     Issued: August 30, 2018

                                                                                                                       DEADLINE: SEPTEMEBER 11, 2018


    Added Items:
    Attachment # 1: Excel Census 2018 Information
    Attachment # 2: Word Document on Santa Maria Voluntary Products Benefits Information


    RFQ TITLE: Request for Proposal (RFP# 18-0801)


    Voluntary Products:
    Request for Proposal (RFP# 18-0801)



    RFQ TITLE: Workshop Facility, Parking Lot(s), Drainage Improvements,
    Canopies, and Sidewalks

    Download:
    RFQ for Design Build
    Link:
    www.santamariaisd.com

    ----------------------------------------------------------------------------------------------------------------------------

    Request for Qualification - RFQ - #HS-0217
    Item: for Project Management Services for Construction of New High School

    Download
    Request Notice
    RFQ - HS-0217
    ----------------------------------------------------------------------------------------------------------------------------

    Proposal No. 
    AS-0502
    2014-2015 Audit Services

    Download Notice: 
    Request Notice - AS-0502

    Request for Qualifications - RFQ - AS- 0502
    Item: 2014-2015 Audit Services

    Download:
    RFQ - AS-0502
    Background Check:
    Background Questions Auditor



    Proposal No.
    #TGE5-0315
    SMISD 5th Grade Building Construction Bids
    Opening Date: Wednesday, April 1, 2015
    Opening Date: Friday, April 17, 2015

    Download Notice: #TGE5-0315 Addendum 1
    Download Notice: #TGE5-0315




    Request for Qualifications - RFQ - CM5-0315
    Item: For Construction Manager

    Download:

      Request Notice 
      RFQ - CM5-0315
    For additional information please contact Fulcrum Consulting Services at 956-797-3411
    -----------------------------------------------------------------------------------------------
    Proposal No.
    #TGE6-0316
    Santa Maria High School Re-Roofing Project Construction Bids
    Opening Date: Monday, March 7th, 2016 

    PRIOR BIDS


    Request for Qualifications - RFQ - CM-0115
    Item: For Construction Manager

    Download:

    Request Notice - CM-0115 Addendum 1
    RFQ - CM-0115 Addendum 1
    Request Notice
    RFQ - CM-0115

    Request for Proposal - RFP-ARS-0115
    Item: AUTOMOTIVE REPAIR SERVICES, PARTS AND SUPPLIES

    Download:

    Request Notice
    RFP-ARS-0115

    Request for Proposal - RFP-SI-05-14
    Item: Student Insurance for FY 2014-2015

    Download:

    Request Notice
    RFP-SI-0514

    Request for Qualifications - RFQ-AS-12-13
    Item: Financial Audit Services (Prior two (2) years)

    Download:

    Request Notice
    RFQ - AS-12-13
    W-9 Form Blank

    Request For Qualifications - RFQ-AS-0414
    Item: External Auditor

    Download:

    Request Notice
    RFQ - AS-0414

    Request for Proposals - RFP-0813-SI
    Item: Student Insurance

    Download:
    Request Notice
    RFP-0813-SI

     

    Purchasing Cooperatives


     

    The following are purchasing cooperatives that the District has been sanctioned to participate in by our Board of Trustees:

     

    BuyBoard:

    http://www.buyboard.com/

     

    Child Nutrition Program - South Texas Cooperative

    http://www.esc1.net/Page/1538

     

    Region One Purchasing Cooperative

    http://www.esc1.net/site/Default.aspx?PageID=917

     

    Region One Library Purchasing Cooperative

    http://www.esc1.net/Page/2160

     

    Department of Information Resources (DIR):

    http://www.dir.state.tx.us

     

    Purchasing Association of Cooperative Entities (PACE):

    http://www.pacecoop.org/

     

    Texas Procurement & Support Services (TPASS) / formally TBPC:

    http://www.window.state.tx.us/procurement/

     

    Texas Cooperative Purchasing Network (TCPN):

    http://www.tcpn.org/

     

    The Interlocal Purchasing System (TIPS):

    http://www.tips-usa.com/

     

    Information for Vendors


     

    The Purchasing Department is committed to maintaining an open and equitable opportunity to all interested vendors.  Santa Maria ISD will seek to competitively procure goods and services whenever possible or as required by policies or statutes.  Vendors awarded contracts by Santa Maria ISD are placed on the approved vendor list maintained by the Purchasing Department.

     
    Requests to add new vendors shall be accompanied with a Vendor Application Packet (Located at end of page). The packet shall include the following. Other documents may be required based on the services to be performed by the vendor.

    • Information form
    • Felony Conviction Notice
    • Conflict of Interest Questionnaire (CIQ)
    • W-9 form
    • Certification of Criminal History Record Information

     
    Other documents may include a Criminal History check and fingerprinting if the vendor will work directly with students, and/or a Certificate of Insurance if the vendor will perform services on district property. The Certificate of Insurance shall include the minimum level of insurance in the areas of auto liability, general liability, and workers compensation.

     
    The W-9 Form is essential to add the business or contractor to the vendor database. The name of the vendor, as stated on the W-9 Form, shall be entered on the vendor database. Payments will not be made to vendors without a W-9 Form on file.

     
    As a matter of law, all existing and new vendors shall be required to complete and file a CIQ. The governing body (School Board) and the Superintendent shall complete and file Local Government Officer Conflicts Disclosure Statement (CIS) with the Business Office.

     
    The Felony Conviction Notice shall be collected from all vendors that enter into a contract with the District. The Texas Education Code, Section 44.034(a) states that a person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator of the business entity has been convicted of a felony.  The notice must include a general description of the conduct resulting in the conviction of the felony. Furthermore, Section 44.034(b) states that a school district may terminate a contract with a person or business entity if the District determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction.  The District must compensate the person or business entity for services performed before the termination of the contract. Lastly, Section 44.034 (c) states that this section does not apply to a publicly held corporation.

     
    In addition to the felony conviction verification, the District shall obtain a criminal history background check and/or fingerprinting verification for all vendors that will work directly with students.

    The District participates in several cooperative purchasing programs.  A list of these programs is available from the Purchasing Department.  Priority should be given to these vendors since the goods and/or services have been subjected to the rigor of a competitive bid process.

     
    Vendor Information Packet

     
    The Purchasing Department working hours are from 8:00 a.m. to 5:00 p.m. Monday - Friday.

     

    Contact Information

    Feel free to contact the Purchasing Department to assist you in your purchasing needs:

     
    Main Number 956-565-6308

    Fax Number 956-565-0598

     

    Forms