Purchasing
Purchasing
Welcome to the Santa Maria ISD Purchasing Department
The Santa Maria ISD Purchasing Department's main focus is to facilitate the acquisition of goods and services in compliance with Federal, State-laws, Board Policies and Purchasing Procedures to meet the educational needs of our students.It is the goal of the Purchasing Department to assist you in making your purchases and receiving your goods as efficiently and expeditiously as possible.
Vendors wishing to do business with SMISD must submit a completed Vendor Application Packet. This packet is located in the Information for Vendors section.
The Purchasing Department working hours are from 8:00 a.m. to 5:00 p.m. Monday - Friday.
NOTE: Summer hours may be adjusted annually.
Contact Information
Feel free to contact the following Purchasing Department Staff to assist you in your purchasing needs:
Thank You,
Erika Alanis
Payroll/Accounts Payable/Purchasing Clerk
P.O. Box 448
11119 Military Rd. (Physical Address)
Santa Maria, Texas 78592
11119 Military Rd. (Physical Address)
Santa Maria, Texas 78592
Office: 956-565-6308
Fax: 956-565-0598
Fax: 956-565-0598
Bids and Proposals
SMISD Depository Bid Notice
Current Bids
Purchasing Cooperatives
The following are purchasing cooperatives that the District has been sanctioned to participate in by our Board of Trustees:
BuyBoard:
Child Nutrition Program - South Texas Cooperative
Region One Purchasing Cooperative
http://www.esc1.net/site/
Region One Library Purchasing Cooperative
Department of Information Resources (DIR):
Purchasing Association of Cooperative Entities (PACE):
Texas Procurement & Support Services (TPASS) / formally TBPC:
http://www.window.state.tx.us/
Texas Cooperative Purchasing Network (TCPN):
The Interlocal Purchasing System (TIPS):
Information for Vendors
The Purchasing Department is committed to maintaining an open and equitable opportunity to all interested vendors. Santa Maria ISD will seek to competitively procure goods and services whenever possible or as required by policies or statutes. Vendors awarded contracts by Santa Maria ISD are placed on the approved vendor list maintained by the Purchasing Department.
Requests to add new vendors shall be accompanied with a Vendor Application Packet (Located at end of page). The packet shall include the following. Other documents may be required based on the services to be performed by the vendor.
- Information form
- Felony Conviction Notice
- Conflict of Interest Questionnaire (CIQ)
- W-9 form
- Certification of Criminal History Record Information
Other documents may include a Criminal History check and fingerprinting if the vendor will work directly with students, and/or a Certificate of Insurance if the vendor will perform services on district property. The Certificate of Insurance shall include the minimum level of insurance in the areas of auto liability, general liability, and workers compensation.
The W-9 Form is essential to add the business or contractor to the vendor database. The name of the vendor, as stated on the W-9 Form, shall be entered on the vendor database. Payments will not be made to vendors without a W-9 Form on file.
As a matter of law, all existing and new vendors shall be required to complete and file a CIQ. The governing body (School Board) and the Superintendent shall complete and file Local Government Officer Conflicts Disclosure Statement (CIS) with the Business Office.
The Felony Conviction Notice shall be collected from all vendors that enter into a contract with the District. The Texas Education Code, Section 44.034(a) states that a person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of the felony. Furthermore, Section 44.034(b) states that a school district may terminate a contract with a person or business entity if the District determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The District must compensate the person or business entity for services performed before the termination of the contract. Lastly, Section 44.034 (c) states that this section does not apply to a publicly held corporation.
In addition to the felony conviction verification, the District shall obtain a criminal history background check and/or fingerprinting verification for all vendors that will work directly with students.
The District participates in several cooperative purchasing programs. A list of these programs is available from the Purchasing Department. Priority should be given to these vendors since the goods and/or services have been subjected to the rigor of a competitive bid process.
The Purchasing Department working hours are from 8:00 a.m. to 5:00 p.m. Monday - Friday.
Contact Information
Feel free to contact the Purchasing Department to assist you in your purchasing needs:
Main Number 956-565-6308
Fax Number 956-565-0598
Forms